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Formal Meeting Minutes


Because ABI board members reside all over the country, it conducts most business via email. To make it possible to follow multiple conversations, each item offered for discussion and voting is given its own Formal Meeting (FM) Number. FMs  for 2011-2013 to present are below.  Prior terms are in FM Archives.      


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  • FM 23-04: ABI Q3 & Q4 2022 Financials

    30 Jan 2023 2:51 PM | Dawn Kolb (Administrator)
    Motion
    TEL recommend that the financial information through Q4 2022 contained in the attached ABI Budget & Income report be approved by the Board for posting on the ABI website.
    Vote
    Vote: 10


  • 23-03 Reunion Host Registration Fee & Zoom Renewal

    24 Jan 2023 9:49 AM | Dawn Kolb (Administrator)
    Motion

    LAG moves that the ABI board approves payment of the registration fee for the 2023 reunion hosts Randa Chichakli & LIsa Osborn.

    I move that Liz be reimbursed $159.80 for the Zoom renewal.

    Vote
    Vote: 10


  • FM 23-02 Signing of sports contracts and deposit payment

    20 Jan 2023 4:36 PM | Dawn Kolb (Administrator)
    Motion
    BJH moves that the ABI board approves the signing of these contracts and to pay the required deposit of $1258.41 for the bowling.
    Vote
    Vote: 10


  • FM 23-01 Combining of Website and Database board positions

    16 Jan 2023 4:29 PM | Dawn Kolb (Administrator)
    Motion
    PBA moves that the ABI board approves combining the Website Director and Database Director into one board position, effective the start of the next board term later this year.
    Vote
    Vote: 9


  • FM 22-11 Signing of services contracts for reunion

    08 Jan 2023 4:27 PM | Dawn Kolb (Administrator)
    Motion

    BJH moves that the ABI board approves the signing of these contracts for these services and the prepayment of the insurance.

    Vote
    Vote: 10


  • FM 22-10 Reunion registration rate increase

    13 Dec 2022 4:23 PM | Dawn Kolb (Administrator)
    Motion

    BJH moves that the ABI board approves the increase to the registration fee for the 2023 reunion to $105.00 with the contingency of raising the cost to $110.00 if Saudi Aramco does not contribute any money towards the Friday night reception. The contingency plan will allow for all costs to be fully covered by the increased registration fee and any leftover monies to be used towards event improvements and attendance encouragement raffles.

    Vote
    Vote: 10


  • FM 22-09: 2023 Reunion Save-the-Date Postcard

    16 Nov 2022 1:33 PM | Dawn Kolb (Administrator)
    Motion
    CM moves that the Board approve the total cost of $3360.00 associated with the printing, addressing, sorting and mailing ($850 to COA #5331 and $2510 to COA #5332).
    Vote
    Vote: 10

  • FM 22-08: Directors and Officers Liability Insurance Renewal

    07 Nov 2022 8:07 PM | Dawn Kolb (Administrator)
    Motion

    TEL moved that the board renews the directors and officers liability insurance policy for the annual premium of $1,392.00 (#5600). 

    Vote
    Vote: 9



  • FM 22-07: Off Year Board Meeting Minutes

    15 Oct 2022 2:26 PM | Dawn Kolb (Administrator)
    Motion
    ADN recommends that after additions and or corrections, that the attached minutes of the 10/1/2022 Board of Directors Meeting, be approved and posted to the ABI website.
    Vote
    Vote: 10


  • FM 22-06: Reunion Site Expenses Reimbursements

    13 Oct 2022 2:12 PM | Dawn Kolb (Administrator)
    Motion

    ADN moves the following be reimbursed for for reunion expenses:

    Liz Germani - $360.78 via Zelle

    Sandra Louchard - $375.63 via Zelle

    Amber Neal - $303.75 via Zelle

    Tom Littlejohn - $446.25 via Zelle

    Bridget Halpin - $400.81 via Zelle

    Paul Allen - $494.38 via Zelle

    Dawn Kolb - $52.00 via Zelle

    Lisa Osborn - $201.25 via check.

    She also moves that we purchase CANVA for teams at $149.90/year. 

    Travel is COA #5510

    Friday night dinner is Entertainment Expense COA #5520

    Canva is Software Licensing Fees COA#5420


    Vote
    Vote: 10


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