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Formal Meeting Minutes


Because ABI board members reside all over the country, it conducts most business via email. To make it possible to follow multiple conversations, each item offered for discussion and voting is given its own Formal Meeting (FM) Number. FMs  for 2011-2013 to present are below.  In 2012, the board opted to change the format of the FM to include the year the discussion/vote took place.

Prior terms are in FM Archives.      


  • FM 17-18: Reimbursement for Reunion Brochures

    12 May 2017 12:01 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    ADN moved that she be reimbursed $218.76 for 500 Reunion Brochures. COA 7111 and payment may be made to <address snipped>

    Vote

    Yes: 9

  • FM 17-17: Acceptance of the Federal Tax Forms

    11 May 2017 11:58 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    TEL recommends that the tax forms be approved by the Board, filed with the respective tax authorities, and posted on the ABI website.

    Vote

    Yes: 9

  • FM 17-5: Approval for payment of Reunion Garage Ban Equipment

    11 May 2017 11:37 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    HAG moved that the ABI prepare payment of the rental costs and the deposit upon pickup of the equipment from the Guitar Center. 2 checks payable to Guitar Center will be written to cover (1) the deposit $1380.00 (ABI credit card will be used to "hold" the deposit") and (2) the balance of $1260. These checks will be sent to Sandra in advance so they are available on Tuesday, May 23. COA #7121

    Vote

    Yes: 9

  • FM 17-16: Reunion Centerpiece Payment

    06 May 2017 11:56 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    ADN moved that we pay the following: $552.64 to Super Wholesaler to be paid via ABI Credit Card 

    Vote

    Yes: 9

  • FM 17-15: Reunion Goodie Bag Payments

    04 May 2017 11:52 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    LAG moved that we pay the following vendors as follows and assigned to account #7111 (Goodie Bag Expense):

    • Objectivo: $5493.38 to be paid via PayPal: http://ocreatives.com/en/payments/
    • 4Imprint: $4056.02 to be paid via ABI Credit Card 
    • Discount Mugs: $3793.42, to be paid via ABI Credit Card
    Vote

    Yes: 9

  • FM 17-14: Reimbursement for mailing check for ballot mailing

    26 Apr 2017 11:51 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    TEL moved that Tom Littlejohn be reimbursed $23.75 (COA# 5322) for express mail postage for the ballot mailing payment. Reimbursement can be made via Chase QuickPay or BillPay.

    Vote

    Yes: 9

  • FM 17-13: Event insurance and Salsa Dancing Payment

    19 Apr 2017 11:50 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    MLD moved that a deposit of $200 (#7113) be sent to Tony Lopez Productions and an event insurance premium of $480 (#7170) be paid to Event Insurance Now.

    Vote

    Yes: 9

  • FM 17-12: Payment for Ballot Mailing

    04 Apr 2017 11:49 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    MJP moved to approve the following estimated expenses to be paid by check to DreamWise Marketing Solutions from the following accounts:

    5321 Ballot Printing = $2,630.00

    5322 Ballot Mailing = $ 2,023.50

    It is requested that the postage check be expressed mailed to DreamWise Marketing Solutions to expiated the production of this project. Any overage in the postage check will be credited to the final invoice for printing. The final invoice for printing can be sent via standard mail at the close of the production process.

    Vote

    Yes: 9

  • FM 17-11: ABI Bylaws Amendment Change

    25 Mar 2017 11:47 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    MJP moved that the bylaw text change to Section 5: Nominations approved by FM 16-6 be emended to the verbiage proposed below:

    “Nominations and voting preparations shall be completed in a timeframe that allows information regarding candidates and issues to be sent to the Brat membership in advance of voting deadlines. Voting may occur online, by mail or at the biennial ABI reunion. All ballots must identify the voting Brat. Results of the election will be available for inspection by any Brat at biennial ABI reunions.”

    Vote

    Yes: 9

  • FM 17-10: Approval of New ROC Director, and New Director At Large

    10 Mar 2017 11:45 AM | Marie Littlejohn-Dunn (Administrator)
    Motion

    MLD moved that Mary Ann Littlejohn be reimbursed $159.43 (COA# 7122 - reunion equipment purchases) for purchase of ION Explorer Outback bluetooth speaker. Reimbursement can me made via PayPal to her account.

    Vote

    Yes: 9



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