Formal Meeting Minutes


Because ABI board members reside all over the country, it conducts most business via email. To make it possible to follow multiple conversations, each item offered for discussion and voting is given its own Formal Meeting (FM) Number. The table below summarizes the FMs that have been conducted throughout the term.

For a record of previous terms' minutes, go to the Archives.      
FM #
Date
Meeting Summary Vote
17-7
2-12-2017
Approval for Reunion Registration Refunds and Comp
MLD moved to authorize ABI's treasurer to (1) issue reunion refunds according to schedule provided and (2) comp Sandra Kerr Louchard’s registration fee.
Yes: 8
17-6
2-3-2017

Approval for payment of Reunion Table Decor Order
MLD moved that ABI pay the $350 Suhail Ahmad PayPal invoice for reunion table toppers (#7191) so order can be processed.
Yes: 8
17-5 currently in process 
17-4
1-30-2017
Approval of the Q3 & Q4 2016 Financials
TEL recommends that the Q2 financial information from the attached ABI Budget & Income report be approved by the Board for posting on the ABI website.
Yes: 8
17-3
1-27-2017
Approval of 1.26.2017 Board Meeting Minutes
GHT moved that, after additions and/or corrections, the attached minutes of the January 26, 2017 Board of Directors Meeting, be approved and posted to the ABI Website.
Yes: 8
17-2
1-26/2017
Approval of 2017 Reunion Registration Fees
HAG made a motion to set the Registration Fee at $95.00 and the Late Registration Fee an additional $25.00 ($120 total for late registration).
Yes: 8
 17-1
1-26-2017
Approval of the 2017 Reunion Budget
MJP made a motion to approve the budget proposed by the ROC.
Yes: 8
16-24
12-7-2016
Approval and Deposit for Jacaranda Golf Contract
MLD moved that ABI send $500 tournament deposit (acct# 7143) to Jacranda Golf Club.
Yes: 8
16-22
11-14-2016
Directors and Officers Liability Insurance Renewal
TEL moved that the board renews the directors and officers liability insurance policy for the annual premium of $993.00 (#5600).  Mailing address for payment is on invoice.
Yes: 9
16-21
10-19-2016
Miscellaneous Payments/Reimbursements
MLD moved that she be reimbursed $258.42  for suq order postage ($41.06 - COA #5810) and Join.Me annual subscription ( $217.36 - COA #5250) and that a bowling tournament deposit in the amount of $50 (COA #7141) be sent to:

Manor Lanes Bowling and Sports Den Pub
1517 NE 26th Street
Fort Lauderdale, FL 33305
Yes: 9
16-20
10-5-2016
Reimbursement of Board Meals during ABI OY Board Meeting
HAG moved that HAG be reimbursed $699.67 in meal expenses.
Yes: 9
16-19
9-13-2016
Reimbursement for Travel to FFL for ABI OY Board Meeting
MJP moved that MJP be reimbursed $381.76 for round-trip travel.
Yes: 9
16-18
9-13-2016
Approval of OY Board Meeting Minutes
GHT moved that, after additions and/or corrections, the attached minutes of the September 10, 2016 Off Year Board of Directors Meeting, be approved and posted to the ABI Website.
Yes: 9
16-17
9-10-2016
Purchase Joineme.com Account
GHT moved to purchase a one year plan of joinme.com for the facilitation of Board and Committee Meetings. The cost would be $239 COA 5220.
Yes: 9
16-16
9-10-2016
Updating/Amending ABI Bylaws on the Ballot
MJP moved to place on the ballot the following suggested amendment to Section 5 of the Bylaws: the addition of the word “Electronic” to precede Mailing.
Yes: 9
16-15
9-10-2016
Donations and Inventory Reduction of Ghutra Caps
MJP moved that the remaining (over 700) Ghutra Baseball caps be donated to a charity and that the remaining tennis visors & fishing hats be offered to brats for free at the reunion next May.
Yes: 9
16-14
8-14-2016
Approval of the Q2 2016 Financials
TEL recommends that the Q2 financial information from the attached ABI Budget & Income report be approved by the Board for posting on the ABI website.
Yes: 9
16-13
7-30-2016
Approval of the 2016-2017 Budget
TEL moved the attached budget for the 2016-2017 fiscal term be approved by the Board.
Yes: 9
16-12
7-20-2016
Reimbursement for Travel to FFL for ABI OY Board Meeting
HAG moved that HAG be reimbursed $315.70 for round-trip travel.
Yes: 9
16-11
7-19-2016
Reimbursement for Travel to FFL for ABI OY Board Meeting
AEO moved that ADN be reimbursed $286.20 for round-trip travel, and AEO be reimbursed $518.70 for round-trip travel.
Yes: 9
16-10
6-21-2016
Reimbursement for Travel to FFL for ABI OY Board Meeting
DEK moved that DEK be reimbursed $226.96 for round-trip travel (COA #5510), and TEL reimbursed $261.97 for round-trip travel (COA #5510).
Yes: 10
16-9
7-4-2016
Reimbursement for Suq and Website Expenses
MLD moved that she be reimbursed $52.20 for suq orders and web site expenses.
Yes: 9

16-8
6-18-2016
Reimbursement for Travel to FFL for ABI OY Board Meeting
MLD moved that she be reimbursed $157.96 for round-trip travel (COA #5510) from HOU to FLL via Southwest Airlines
Yes: 10
16-7
6-16-2016
Reimbursement for Travel to FFL for ABI OY Board Meeting
GHT moved that she be reimbursed $236.20 for round-trip travel from DFW to FLL via American Airlines.
Yes: 9
Abstain: 1
16-6
5-13-2016
Approval of Federal and State Tax Forms
TEL moved that the tax forms be approved by the Board, filed with the respective tax authorities, and posted on the ABI website.
Yes: 9
Abstain: 1
16-5
motion withdrawn in discussion phase

16-4
6-23-2016

Motion to Dismiss DRH from the ABI Board Of Directors
HAG moved that Duane R. Hopple be dismissed from the AramcoBrats, Inc. Board of Directors, thereby vacating his position as Vice President. (DRH Statement)
Yes: 9
16-3
3-22-2016
Approval of Reimbursement for Scouting Expenses
AEO recommended that Sandra Louchard be reimbursed $260.36 and check mailed to <address snipped> for reunion scouting expenses.
Yes: 10
16-2
3-15-2016
Approval of Q4 2015 Financials
TEL moved that the Q4 ABI Budget & Income report be approved by the Board for posting on the ABI website.
Yes: 10
16-1
3-7-2016
Approval of Reimbursement for Email Forwarding Service
DEK moved that she be reimbursed $59.95 for one year of DuoCircle email service
Yes: 10
15-72
1-7-2016
To sign contract with Hilton Marina for Reunion 2017
The Reunion Oversight Director moves that the Board accept the terms of the Marina contract. ROD further moves that the contract be signed by HAG and returned to Diana Gavin..
Yes: 10
15-71
12-24-2015
Approval of Q3 2015 Financials
TEL moved that the Q3 ABI Budget & Income report be approved by the Board for posting on the ABI website.
Yes: 10
15-70
12-16-2015
Payment for Site Visit Travel Expense
AEO moved that EZ RENT A CAR be paid $172.33 for charges incurred during  the Site Visit.
Yes: 10
15-69
11-3-2015
Approval of Minutes from 11-3-2013 Meeting
GHT moved after additions and/or corrections, the attached minutes of the November 3, 2015 Board of Directors Meeting, be approved and posted to the ABI Website.
 Yes:4

Only elected Board Members voted
15-68
11-3-2015
Appointment of Directors for 2015-2017 Term
HAG moved the BOD approve the following slate of officers.

o Annie Oskam, Reunion Oversite Director
o Melanie Penoyar, Director at Large - Nominations
o Marie Littlejohn Dunn, Publications Director
o Amber Perkins Neal, Database Director
o Dawn Kolb, Website Director
o Liz Germani, Director at Large
Yes:4

Per the bylaws, only elected Board Members voted
15-67
11-3-2015
Approval for Insurance Payment
TEL moved that the invoice from Philadelphia Insurance be paid in the amount of $943.00, the one year premium for Directors Insurance.
Yes: 4

Per the bylaws, only elected Board Members voted

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